AI Auto Schedule builds your entire roster for you in seconds. Instead of assigning shifts one by one, you let Teamsly's AI fill your schedule based on your staffing needs, employee availability, preferences, seniority, and past scheduling patterns — then review and adjust before publishing.
Getting There
Click Schedule in the left navigation, then click Create Schedule.
How to Use AI Auto Schedule
Select the Departments you want to schedule — one department or all of them.
Set the Date range for the schedule period.
Click the AI Auto Schedule button. It's highlighted at the top of the options with a gradient border.
You can also toggle on Add required shifts and Apply schedule templates alongside AI Auto Schedule to give the AI a starting framework to work from.
Click Create.
Teamsly generates a draft schedule with shifts assigned to employees. Review the results in the schedule builder and make any adjustments before publishing.
✨ AI Auto Schedule works best when your Staffing Needs and Schedule Templates are set up. The AI uses those as the framework for what needs to be covered, then fills in the right people.
How the AI Decides Who to Schedule
The AI doesn't assign shifts randomly. It looks at several factors for each employee to find the best fit for every slot:
Staffing Needs — The roles, times, and shift counts you've defined as your minimum weekly coverage
Employee availability — Preferred availability and unavailable blocks set by each employee
Preferred schedules — The days and times employees have indicated they prefer to work
Seniority — When multiple employees are eligible for the same shift, seniority is factored in alongside availability and preferences
Overtime prevention — The AI redistributes shifts to avoid pushing employees into overtime before any slot goes unfilled
Past scheduling patterns — The AI analyzes your previous schedules over time, learning how you've historically scheduled roles, shifts, and employees, and applies those patterns to future auto-generated schedules
📈 The more you use Teamsly, the smarter AI Auto Schedule gets. It learns from your scheduling decisions week over week, so results improve the longer you use it.
After the AI Builds the Schedule
The AI-generated schedule is a fully editable draft. Check the Conflicts, Users Overtime, and Open Shifts indicators at the top of the builder to catch anything that needs attention. Make any manual adjustments you want, then publish when it's ready.
💡 You can also use Autofill open shifts after the schedule is created to have the AI fill any remaining unassigned slots without rebuilding from scratch.
Using AI Auto Schedule on Mobile
Tap Schedule in the bottom navigation.
Tap the blue + floating button and select Add Schedule.
Select your Departments and set the Dates.
Toggle on AI Auto Schedule.
Optionally toggle on Import Shifts and Apply Shift Templates to give the AI more to work with.
Tap Create.
What to Read Next
Staffing Needs — Set up your recurring coverage requirements so the AI has a framework to work from
Schedule Templates — Pre-assign recurring shifts to employees for even faster AI scheduling
Publishing a Schedule — Review and publish once the AI-generated schedule looks right
Need help? Click Book a Call in the top right of the app to talk with the Teamsly team.