Publishing a schedule makes it visible to your employees and sends them a notification so they know when to show up. Until you publish, a schedule is in draft mode — only managers can see it. When you're ready, publishing takes just a few clicks.

📋 You can have multiple draft schedules in progress at the same time (for example, separate schedules for Front of House and Back of House). Each one publishes independently — publishing one does not affect the others.

Publishing on the Web

Step 1: Click Publish Schedule

Click the Publish Schedule button in the top right of the schedule builder. If you have more than one draft schedule, a dropdown will appear listing all your current drafts — select the one you want to publish.

Step 2: Review the Schedule Overview

Before publishing, Teamsly shows you a Schedule Overview — a full breakdown of the schedule so you can catch any issues before it goes live. The overview displays:

Employees with overtime — how many employees are scheduled beyond your overtime threshold
Conflicts — employees with overlapping shifts
Open shifts — shifts that haven't been assigned to anyone
Total shifts — the total number of shifts in this schedule
Staff members — total number of employees scheduled
Date range — the start and end dates of this schedule

The overview also shows a full per-employee, per-day breakdown of scheduled hours, with overtime totals highlighted in red. Review this carefully before proceeding.

Step 3: Set Publish Options and Confirm

When you click Publish Schedule from the overview, a panel appears with two options before the schedule goes live:

Remove unscheduled shifts — check this to remove any open (unassigned) shifts from the published schedule. Leave it unchecked if you want open shifts to remain visible so employees can pick them up or you can assign them later.
Who would you like to notify? — choose Notify everyone to send a notification to all scheduled employees, or Don't notify anyone to publish silently.

Click Publish Now to publish the schedule.

🔔 Employees receive a notification when a schedule is published — not while you're building it. Use "Don't notify anyone" if you're making a minor update to an already-published schedule and don't want to send another alert.

Publishing on Mobile

Tap Schedule in the bottom navigation and make sure you're viewing the draft schedule you want to publish — tap the schedule name in the top right to switch between drafts if needed.
Tap the Publish Schedule button at the bottom of the screen. The button shows the total number of shifts in the schedule (for example, "Publish Schedule (303)").
A sheet will appear with the same options as the web: Remove unscheduled shifts and Who would you like to notify? (Notify everyone / Don't notify anyone).
Tap Publish Now to publish.

📱 Mobile does not show the Schedule Overview before publishing. If you want to review overtime, conflicts, and open shift counts before publishing, do it from the web.

After Publishing

Once published, employees can see their shifts in the Teamsly app. The schedule moves from draft to published status. You can still add or edit individual shifts after publishing — any changes will update in real time for employees.

Publishing a Schedule