Teamsly lets you build and manage multiple schedules at the same time — separated by department, by date range, or both. Each schedule exists as its own draft that you can work on independently and publish whenever it's ready. This means your Front of House and Back of House teams can each have their own schedule in progress, and you can publish one without touching the other.
Scheduling by Department
When you create a new schedule, you choose which department(s) to include. You can select a single department — like Front of House or Back of House — or include all departments in one schedule. This lets you:
Build and review each department's schedule separately before publishing
Give department managers ownership of their own schedule
Publish one department's schedule without affecting others
💡 Departments are defined in Settings → Departments/Roles. Make sure your departments and roles are set up before building your first schedule — they control which employees and shifts appear in each view.
Working With Multiple Draft Schedules
Teamsly supports multiple schedules in progress at the same time. You might have a published schedule already live alongside one or more drafts you're still building. All of your schedules — published and draft — appear in the left panel of the Schedule view.
Click any schedule name in the left panel to switch between them. This makes it easy to compare schedules, check for conflicts, or work on next week's draft while this week's is already published.
📋 Draft schedules are only visible to managers. Employees only see shifts once a schedule is published.
Creating a New Schedule
Open Schedule from the left navigation
Click Create Schedule
Select the department(s) you want to schedule — choose one department or all of them
Set the date range
Choose how to build it — from scratch, using AI Auto Schedule, applying a Schedule Template, adding required shifts from Staffing Needs, or copying from a past week
Teamsly shows you live counts of Conflicts, Users in Overtime, and Open Shifts as you build, so you can catch issues before publishing.
Publishing a Schedule
When a schedule is ready, click Publish Schedule. Before it publishes, Teamsly shows you a Schedule Overview with a full summary — employees with overtime, conflicts, open shifts, total shifts, and total staff. Each schedule publishes independently, so publishing your Front of House schedule has no effect on your Back of House draft.
✅ Employees are notified when a schedule is published — not when it's being built. You can work on a draft as long as you need before anyone sees it.
What to Read Next
How to Create Schedules — Full walkthrough of building, editing, and publishing schedules
Staffing Needs — Define your recurring coverage requirements to speed up schedule creation
Schedule Templates — Apply pre-built shift assignments to build schedules even faster
Need help? Click Book a Call in the top right of the app to talk with the Teamsly team.