Each employee in Teamsly has a profile where you can view and manage everything about them — their personal details, sign-in details, roles, wages, performance stats, and manager notes. You can also terminate employees when they leave, and rehire them if they return.

Open the Employees tab from the left navigation. Employees are listed grouped by role. Click any employee's name to open their profile.

The Employee List

The Employees page has three tabs:

Staff — All active employees. Anyone who hasn't activated their account yet shows a Not Active status and a Send Invite button.
Not Activated — Employees who have been added but haven't activated their account yet. Click Send Activation Email (or Send Activation Text for employees with only a phone number) next to a person, or Send All Activation Invites to invite everyone on the tab. An employee is activated once they set their password from the activation email or sign in with their phone number for the first time.
Terminated — Employees who have been terminated; they remain on file here for rehire or reference

Employee Profile Tabs

Click an employee to open their profile modal. It has five tabs:

Overview

The core identity and sign-in details for the employee:

Name — First and last name
Username — Their email address, used to sign in with a password. This is blank for employees who sign in with a phone number only.
Phone Number — Also used to sign in to the mobile app and web app with a code sent by text message
Date of birth
Start date
Login PIN — The 4-digit PIN used to clock in on the Shared Time Clock (kiosk). Assigned automatically when the employee is added.
Payroll ID — For payroll system integration
Access level — Employee, Manager, Admin, or a custom access level

Locations / Roles

Shows which locations the employee works at and which roles they hold. You can add or update roles and locations here.

Wages

Set the employee's pay type (hourly or annual), their wage amount, and the effective date. Teamsly keeps a full wage history so you can track changes over time.

Stats

A running record of the employee's performance data:

Shifts worked, shifts picked up, shifts late, no-shows
Average shift feedback rating
Missed forms and missed audits

Manager Log

A private notes area for managers. Notes in the Manager Log are only visible to managers — employees cannot see them. Use this for performance notes, warnings, or anything you want to keep on file.

Editing an Employee

Open the employee's profile and update any field directly. Changes save when you click Save.

Changing an employee's email, phone number, or PIN

Email and phone number — You can add, change, or remove either one, but at least one must remain. If both are empty, you'll see "An email address or a phone number is required." Each email and phone number can belong to only one Teamsly account.
Phone number — Changing it changes the number the employee uses to sign in with a text message code.
Adding an email to a phone-only employee — After you add the email, have the employee use Forgot password on the login page so they can set their own password. Employees can also add an email and password themselves in the mobile app under More → Personal information.
Login PIN — Must be exactly 4 digits and can't match another active employee's PIN in your company. Every employee gets one automatically when they're added; if someone doesn't have one, set it here before they use the Shared Time Clock.

Terminating an Employee

When an employee leaves, open their profile and click the Terminate Employee button at the bottom. A confirmation modal will appear:

⚠️ Terminate Employee — Terminating this employee will not delete any of their records. Their timecards, audits, forms, quizzes, and shift history will remain on file. However, any currently assigned shifts will be converted to open shifts, and the employee will no longer be able to log in.

Click Yes, terminate this employee to confirm. The employee is removed from the active staff list and moved to the Terminated tab. Terminated employees can't sign in with their email, phone number, or PIN.

The Terminated Tab

The Terminated tab shows all employees who have been terminated. For each one you can see their name, username, roles, phone number, and the date they were terminated. All of their historical records — timecards, forms, audits, quizzes, and shift history — remain fully accessible.

Rehiring an Employee

If a terminated employee returns, click the Re-hire button next to their name in the Terminated tab. This reinstates their account immediately — they'll appear back in the main employee list and can log in again as normal.

✅ Rehired employees retain all their previous records and history. You don't need to re-enter any of their information.

Managing Employee Profiles